Terms of service

1. Services Provided

EventHouseLA provides professional property sourcing, coordination, and booking services for luxury estates and event locations, including:

  • Researching and presenting suitable properties based on client criteria.

  • Coordinating directly with property owners, management teams, and city offices.

  • Scheduling and managing site visits and showings.

  • Negotiating rates, terms, and availability.

  • Preparing and circulating rental agreements and related documentation.

  • Facilitating communication between clients and ownership.

  • Holding and reserving properties during the review and confirmation process.

2. Property Access & Coordination Timeframes

Many luxury-caliber estates represented by EventHouseLA are privately held and require coordination with multiple parties, including owners, management teams, and security personnel. Scheduling a showing can often be a multi-day process involving availability checks, insurance verification, and on-site preparations. Clients are asked to provide flexible date options and advance notice for all viewing requests.

3. Service Fees and Credit Policy

EventHouseLA’s service fees ensure fair compensation for time and coordination efforts. All fees listed below are fully credited toward the final rental total once a booking is completed through EventHouseLA.
If no booking occurs after services are performed, the corresponding fees will be invoiced.

Property Sourcing & Coordination Fee

  • There is a one-time fee of $2,500 for property sourcing and coordinating venue options. There is a $750 weekly fee for ongoing project management (client calls and Q&A, managing updates and changes to criteria, revising the property shortlist, coordinating logistics such as access, rules, insurance, noise ordinances and house rules. If the scope changes and an additional property must be sourced, the $2,500 sourcing fee will apply again.

    If a property is secured through EventHouseLA, all sourcing fees will be credited toward the booking. If no booking is made, these fees remain due and are non-refundable.

Site Visit Policy

  • There is a $950 admin fee per showing for coordination and staffing which will be credited against the total when a booking is made.

  • This fee applies to all scheduled showings and remains due if a showing is cancelled prior to the scheduled time. If no booking is made, this fee remains due and is non-refundable.

Drafting & Agreement Preparation Fee

  • $1,750 per drafted or circulated rental agreement.

  • Credited toward the final booking if the event proceeds.

  • Payable if drafting is requested but no booking is completed.

4. Payment Terms

  • Invoices are due upon receipt and payable via wire transfer, ACH, or credit card.

  • All fees are credited toward the client’s final booking if the event proceeds.

  • Unpaid invoices more than 10 days past due may incur a 5% late fee.

5. Client Responsibilities

  • Provide accurate event details, dates, and guest information.

  • Confirm decision authority before requesting showings or agreement drafts.

  • Refrain from contacting or booking directly with any property introduced by EventHouseLA without written consent.

  • Communicate promptly regarding changes, cancellations, or approvals.

6. Cancellation & Non-Performance

If a client cancels or elects not to proceed after EventHouseLA has performed property sourcing, coordination, or drafting services, EventHouseLA reserves the right to invoice all applicable fees outlined in Section 3.

7. Acknowledgment

By engaging EventHouseLA to source or coordinate event properties, the client acknowledges and agrees to these Terms of Service.

Agreement to Terms:

By engaging EventHouseLA via email, phone, or web inquiry, or by requesting property options, showings, or draft agreements, the client acknowledges and agrees to these Terms of Service and fee policies.